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Educational Grants

Educational Grants

Johnson & Johnson Vision Care, Inc. (JJVCI) is committed to supporting education through independent educational activities, including continuing medical education (CME), continuing education (CE) and non-accredited educational activities.

Helping to support education

Educational grants for ophthalmology, optometry and paraoptometrics made through and funded by JJVCI must support bona fide educational activities for healthcare providers, caregivers, or patients. In addition, Educational Grants are provided without condition of product use and are not contingent upon any commitment to purchase or recommend the use of our products.

The JJVCI Medical Affairs group is responsible for administering support for independent education activities. Medical Affairs adheres to a strict policy governing independent education activity. Our policy is based on guidelines set by government agencies (e.g. FDA, OIG), accrediting organizations (e.g. ACCME, COPE, NCLE), industry (e.g. PhRMA, AdvaMed), and medical associations (e.g. AMA, AOA). One of the goals of our policy is to ensure that the Accredited Provider/Educational Partner retains all control governing the program, and that JJVCI does not exercise any direct or indirect influence over any aspect associated with an independent educational program or activity.

The Open Payments provisions of the Patient Protection and Affordable Care Act of 2010, commonly known as the Physician Payment Sunshine Act, require that certain transfers of value (TOV) from pharmaceutical or medical device manufacturers to physicians, including optometrists and ophthalmologists ("covered recipients") must be tracked and reported by the manufacturer.

The U.S. Centers for Medicare and Medicaid Services (CMS) has issued regulations that exempt from the reporting requirement certain payments made by manufacturers for support of continuing education (CE) programs. These programs must be accredited by one of five specific accrediting bodies in the United States and meet certain other conditions. Your program does not qualify for this exemption. As a result, THE VISION CARE INSTITUTE®, LLC will be required to track and report the funding it provides for your program if it involves certain "transfers of value" (TOVs) to covered recipients participating in your program.

Payments that qualify as TOVs, if made by an organization to a covered recipient with funding provided by THE VISION CARE INSTITUTE®, LLC, and therefore subject to reporting by THE VISION CARE INSTITUTE®, LLC include but are not limited to, payments for:

  • Speaker Honoraria
  • Travel and Lodging Expenses
  • Food and Beverage Expenses
  • Continuing Education Certification Fees

TVCI has made the decision to support only those educational program costs that do not qualify as a transfer of value to a covered recipient and, therefore, fall outside the payment categories referenced above. We believe this approach will minimize the burden not only on THE VISION CARE INSTITUTE®, LLC but also on the program sponsor requesting the funding, for tracking and reporting to us the flow of program funding that would be necessary for us to fulfill our reporting requirements.

 

Before you begin the application process, please review the “Eligibility & Exclusions” tab and “Guidelines” tab.

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Eligibility & Exclusions

Download the reference guide

Eligibility

Educational grants for certified independent educational activities cannot be provided to an individual health care provider, author, faculty member, or physician practice. Educational grants may only be provided to accredited educational providers that are academic medical centers, hospitals, medical societies, professional associations or government agencies.
Educational Grant requests can be in the form of:

  • Continuing Medical Education Grants:
    • Independent continuing medical educational programs/activities with accredited providers such as those accredited by ACCME, etc.
  • Continuing Education Grants:
    • Independent continuing educational programs/activities with accredited providers such as those accredited by COPE, NCLE, etc.
  • Non-Accredited Educational Grants:
    • Independent educational programs/activities that are not accredited, but of high quality and designed to meet the needs of the profession.
    • Development of patient and/or healthcare professional education materials

If the activity will be certified for continuing education credits, the grant request must be submitted by the accrediting organization administering the meeting. The request must be submitted on the organization's official letterhead with signature.

  • CE Provider Questionnaire and Eligibility Questionnaire for Accredited Providers and Educational Partners must be filled out, signed and included with the submission.
  • All organizations must submit a signed W-9 Form along with their request.
  • If additional information is requested, please include the Grant ID number in the subject line of the e-mail. Also, for identification purposes, please provide the requester's e-mail address that was provided with the original grant submission.
  • Statement of how disclosure of financial support will be made to program participants for the educational activity. The JJVCI recommended statement is “This program is supported in part by an educational grant from Johnson & Johnson Vision Care, Inc.” Company logo will be provided upon request.
  • Financial support may be approved for less than the amount requested.

NOTE: Grant requests that include promotional opportunities will be rejected.

Each educational grant request must contain ALL required completed forms and must be submitted at least 8 weeks prior to the date of the event to ensure sufficient time for review.

  • JJVCI reserves the right to deny requests not submitted in this timeframe.
  • Faxed and mailed grant submissions are not accepted.
  • Only file types such as .docx, .xlsx, and .pdf may be attached with grant submissions. We do not accept zipped files (.zip).
  • Grant request is subject to rejection, if information is incomplete or missing.
  • Receipt of a grant request by JJVCI does not guarantee approval of your grant request.

NOTE: If you are a 501(c)3 organization requesting support for a charitable event (e.g. gala, dinner, run, walk, fundraiser), please forward an e-mail message to vischaritable@its.jnj.com. If you are seeking educational funding for a school or college of optometry function or event, please utilize the educational grant application and information found under the "Fellowship & Scholarship" section.


Exclusions

Educational Grants Cannot Be Used To Support:

  • Requests outside our educational areas of interest
  • Normal organizational overhead expenses such as the purchase of computer equipment, etc.
  • Programs that have already occurred
  • Payment to attendees in any form for their attendance or travel expenses for attending programs (including parking, mileage, etc.)
  • Promotional/Sponsorship activities or Exhibits related to products of ACUVUE® Brand
  • Travel, lodging, conference expenses or honorarium for an applicant presenting a poster or paper
  • Reimbursement for physicians, staff or other attendees for the cost of obtaining CE credit
  • Based on Open Payments reporting, THE VISION CARE INSTITUTE®, LLC has made the election not to support transfers of value to a healthcare professional, including but not limited to the following:
    • Speaker honoraria
    • Travel and lodging expense
    • Food and beverage expense
    • Continuing education certification fees
  • Charitable fundraising events and charitable contributions. If you are a 501(c)3 organization seeking support, forward an e-mail message to vischaritable@its.jnj.com.

JJVCI does not generally support international programs. However, if the attendees are predominantly US-based, we may consider an application on an exception basis. Please Contact the Grant Administrator at PAFunding@its.jnj.com or by calling 800-876-6644 for further information.

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Requirements for all educational grant requests

Download the reference guide

  • Signed Letter of Request on organizational letterhead which includes:
    • Statement of educational need for the proposed activity
    • Program overview, date and location
    • Accreditation information (if applicable)
    • Program agenda and/or topics and faculty (confirmed or proposed, if applicable)
    • Funding amount and utilization of requested funds
  • Budget Template Form (provided below)
  • Signed W-9 Form (provided below)
  • For continuing education applications, a signed Continuing Education Provider Questionnaire and Eligibility Questionnaire for Accredited Providers and Educational Partners (provided below)
  • Statement of how disclosure of financial support will be made to program participants for the educational activity. The JJVCI recommended statement is: “This program is supported by an educational grant from Johnson & Johnson Vision Care, Inc.” Company logo will be provided upon request.

Budget Template (51.8kb)
W-9 (263kb)
CE Provider Questionnaire (140kb)
Educational Partner Questionnaire (83kb)

Upon successful submission of an educational grant request, JJVCI will:

  • Provide a Grant ID number in a confirmation receipt immediately after the grant application is received. If you do not receive a confirmation receipt with the grant ID number, please contact the Help Desk at totalitysitemgr@its.jnj.com.
  • Notify the contact person from the requesting organization regarding the status of the request (e.g. approved, declined, additional information required), and the amount approved, within 8 weeks of receipt.
  • For grant requests ≥ $10,000, if approved for less than the amount requested, the applicant will be required to submit an adjusted budget template for the approved amount.
  • Mail two original Educational Grant Agreements to the requesting organization for counter-signature (for approved grant requests).

Additional requirements for requests ≥ $10,000

In addition to the General Requirements noted above, please include a detailed explanation of the following:

  • Detailed needs assessment and learning objectives for the proposed educational activity or platform, which should include information about the source(s) and methodology used to identify the educational need(s). It is strongly recommended that at least 3 separate sources are utilized to support the identified educational need.
    • Examples of sources used to perform a needs assessment may include:
      • Interviews
      • Questionnaires/surveys
      • Practice pattern analysis
      • Focus Groups
      • Literature review
      • Previous CE activity evaluations or educational outcomes
      • Quality Insurance/Quality Assurance (QI/QA) data analysis
  • Program agenda and/or topics and faculty (confirmed or proposed, if applicable)
  • Educational format
  • Target audience
  • Criteria for selecting faculty
  • Description of all components that are part of the educational activity
  • For educational programs with multiple components or materials a diagram or schematic is strongly recommended
  • Plan for recruiting and generating program awareness
  • Anticipated number of participants, including recruitment efforts
  • Proposed timelines for major components and major milestones
  • Funding amount and utilization of requested funds
  • Any proposed educational outcomes measurements of current activity
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